Any organization that owns a fleet of vehicles knows how tedious it can be to manage them. Being liabilities, vehicles age and wear out with usage over time. Implementing an effective management strategy helps keep them at bay, increasing vehicle lifespan and keeping them running at all times. For overseeing vehicle assets, there are several tools available. The asset control system is the best of the lot. 

Fleet managers are responsible for ensuring vehicles operate efficiently. Some day-to-day tasks include tracking the location of fleets, deploying timely maintenance, and deciding between disposal and repairs. Managing those tasks in silos might hinder the bigger picture. But, streamlining these tasks provides fleet managers with better control of them. 

Efficiently managing assets with spreadsheet software and paper-based tools is not a reliable choice. Limitations and errors plague them for use in fleet asset management. On the other hand, an asset control system is far superior. We discuss what it is and the advantages it offers fleet managers. 

What is an asset control system?

An asset control system is a dedicated software solution for tracking, monitoring, and managing assets. It provides asset managers with a myriad of intuitive modules that offer asset information at-a-glance and controls for asset transfers, allocations, acquisitions, maintenance, and disposal. The holistic nature of asset control systems makes them ideal solutions in all segments including fleet management.

Automating routine fleet asset management tasks gives organizations a competitive edge. An asset control system, otherwise known as asset management software, achieves this effortlessly. Fleet managers looking to improve vehicle utilization, cap costs, and improve returns benefit from asset control systems greatly. 

The remarkable advantages of using an asset control system

We dive into the top five benefits dedicated asset control systems have to offer fleet managers. 

Real-time inventory updates

Whether fleet managers want to track the location of vehicles or spare parts, an asset control system can do both. The GPS tracking feature of the software allows fleet managers to learn the position of vehicles. For keeping close tabs on the whereabouts of parts, the application integrates with barcode and NFC/RFID technology. 

Longer fleet lifespans

Preventative maintenance prevents unprecedented repair costs. The maintenance features in asset control systems let fleet managers schedule repairs. As those dates approach close or become overdue, the software sends out notifications. Furthermore, the system keeps track of maintenance progress. Ultimately, the timely maintenance of fleets improves asset longevity. 

Higher productivity

The quality of individual components making up each vehicle machine determines how efficiently an organization’s fleet runs. An asset control system helps keep parts like tires, engines, and valves in top-notch condition with cutting-edge asset tracking and maintenance features. As a result, fleet operations go on smoothly, improving productivity. 

Accurate & fast audits

Every once or a few times a year, conducting audits validates what assets exist in an organization and their whereabouts. Manually performing this essential task is cumbersome and can cause errors, which attracts legal repercussions. Fleet managers can drastically reduce the timeframe of audits using an asset control system. The tracking technologies and report generation tools aid swift and precise audits. 

Asset insights

Continuously optimizing fleet management strategy is vital to keep costs at bay and maintain operational efficiency. Fleet managers can gain insights into how assets are performing in detail via the analytics an asset control system generates. The reports offer valuable information pertaining to asset utilization, maintenance, costs, transfers, and more. 

Harness the benefits

Asset control systems are rapidly replacing old-fashioned software like spreadsheets. Having asset information and control at the fingertips allows for growing business prospects efficiently. Are you a fleet manager looking for the best fleet asset control application? Get SmartAMS – the best asset-tracking software for fleet companies. Learn more about it by reaching out to us today.