The key to quality asset management is data. The more you gather information about asset movements, maintenance schedules, costs, and more, the more you learn about what it takes to curb expenses and improve asset longevity. With an asset management system, data collection becomes automatic compared to spreadsheet software. That said, is your asset data secure? Cloud-based asset management software takes care of that effortlessly.

Asset data can be in jeopardy because of a wide range of causes. Some of them are data corruption, cyberattacks, and unauthorized software access. Any such hindrances hamper daily operations and can bring the business cog to a grinding halt. By securing your asset data, you have one less thing to worry about and more time to focus on running your organization.

Comprehensive information about your assets lets you optimize your asset management strategy for the best organizational prospects. We discuss the definition of cloud-based asset management software and how it secures your data. Let’s get started.

What is cloud-based asset management software?

Cloud-based asset management software is a specialized application that runs on resources from a cloud server. The resources include storage, security protocols, processing power, and other digital infrastructures. It is contrary to on-location asset management systems, which rely on computing resources from an on-premise server.

Because of the nature of the cloud, the software containing dedicated modules for governing assets can run on any device with a browser and an internet connection. Asset management flexibility improves to a great extent as the personnel in charge can make critical asset decisions from anywhere at any time. A common misconception about cloud software is data security since individuals can access the tool on any device. In reality, it is the opposite. We explain how.

Safeguarding your asset data with a cloud-based asset management system

Let’s dive into how cloud-based asset management software is a highly reliable tool to protect your information from loss and attacks.

Data encryption

Cloud-based asset management software does not store your data as is on off-location servers. As the cloud receives your data, encryption occurs. The process of transforming data into unreadable information using complex algorithms is known as encryption. In the event of a security breach, unauthorized users cannot read the data on the server. Only authorized individuals who have the decryption key can read it.

Authentication

You can access your asset data from any device. However, the software won’t open up to everyone. With the cloud-based asset management system’s administrator privileges, you can provide authentication credentials to your employees. Staff members gain access to the software only by using dedicated login IDs and passwords.

Activity logs

The cloud-based asset management software tracks activities in the application – whether a user modifies asset data, accesses a module, or any other. It improves accountability. So whenever there is a need to investigate an unusual activity in the software, you can look up the records to pinpoint the cause.

Backups

Periodically, the cloud-asset management system creates backups of your existing asset data. You can automate this task according to how frequently you want the software to execute the backup. It helps avoid loss or corruption of data. The backups act as safety nets that you can restore to at any time.

Security protocols

While the cloud encrypts your data, locks it up with authentication, and creates backups, the cloud also has security protocols. They defend your software from potential cyber threats. The software walls off any attempts by malicious individuals to force entry into your authentication systems.

Conclusion

Gather asset data, optimize asset management, and transfer information seamlessly but also securely with cloud-based asset management software. Embrace its security features and conduct business operations with peace of mind. SmartAMS is our highly acclaimed asset management software that is cloud-based, user-friendly, highly secure, and customizable. Purchase it to manage your assets safely. Reach out to us to learn more.