The various assets schools harbor require effective management. Right from inventory acquisition to maintenance to disposal, tracking and controlling resources of an educational institution is pivotal. It enables institutions to comprehend what is available, what it needs, what is to be fixed, maintained, disposed of, etc. Carrying out those tasks is a seamless process when institutions utilize school asset management software.

Asset management in schools applies to resources such as computers, stationery, furniture, lights, and boards. Overseeing them with a dedicated software solution is far more convenient than relying on spreadsheet software or paper-based tools. The latter solutions are manual-intensive, causing them to be time-consuming as well as opening room for errors.

When it comes to picking asset management software for schools, there are several choices. Various types of software are available on the market. Desktop-based applications and cloud-based applications are a few options. The most invaluable choice is a mobile asset management application. We discuss why in this article.

What is mobile asset management software?

Mobile asset tracking software is a portable version of the desktop-based asset management application. It is designed to work on mobile platforms, including smartphones and tablet devices. The software solution snugly fits the screens of the devices and the user interface supports simple navigation controls. A few finger swipes and taps are all it takes to reach various modules of the software. 

Schools can benefit from employing a mobile asset management software solution to oversee resources in several ways. 

Advantages of using mobile asset tracking applications for schools

Mobile asset management applications have the same features as desktop-based applications. That said, the former solutions offer a unique set of advantages over the latter. Let’s look at what they are.

Manage assets on the go

The portability of the application allows users to oversee assets from anywhere at any time. Managers and administrators gain access to the school’s asset database and software modules. With just a few swipes and taps, users can manage complete asset lifecycles. That includes asset acquisitions, maintenance, transfers, and disposal. 

Cost-efficient

Desktop-based asset management applications need computer peripherals and components to run and operate. That incurs a lot of costs. On the other hand, mobile software can run on the smartphones and tablets schools already have. To run a mobile asset management application, all that schools need to do is download the app and install it on the designated device.

Automatic updates

Mobile asset management applications are cloud-based. That means all the processes the software performs are immediately uploaded and synchronized on cloud servers. Similarly, the deployment of new updates triggers mobile software on devices to install and sync to the latest version automatically.

Unique features of mobile asset management software

Notifications

Acting on critical asset management operations on time is crucial for averting disasters. Asset management apps for Android and iOS offer school administrators the option to enable notifications. By doing so, users will receive alerts in situations like low inventory levels, approaching maintenance, and compliance issues.

Asset-tracking

Desktop-based applications need to connect to an external barcode scanner to retrieve information from barcode tags on assets. They are separate components. In the case of a mobile asset management application, the barcode scanner is inbuilt. The application utilizes a tablet or smartphone’s native camera as the scanner.

Reports

School administrators can generate comprehensive analytics from the palm of their hands. Mobile asset management systems provide report filters and metric options. Users can choose the insights they want to see and create instant reports. They open up optimization opportunities for increased asset lifespan and returns. 

Conclusion

Mobile asset management software for schools is budget-friendly, portable, and can run on existing mobile devices. Whether schools have a dedicated software solution or not, the mobile application can be a significant, operation-boosting addition in institutions. If you’re looking to purchase the best mobile asset management software, get SmartAMS. It is