Colleges possess a wide range of assets to facilitate day-to-day activities. From classroom lectures to sports, assets belonging to each category need tracking. 

Whether your college operates offline, online, or both, keeping close tabs on the assets in your inventory is vital. Only then the prevention of asset loss, premature deterioration, and other inefficiencies are possible. College inventory management software is a dedicated solution for resource tracking and governance. 

Traditionally, the go-to tool for colleges to track assets is spreadsheet software. While it can get the job done, it lacks many integral features. The absence of automation and the manual intensiveness of spreadsheets makes them laborious to use. Man-made errors are another concern. 

College inventory management software benefits are superior to what spreadsheets and paper-based tools have to offer.

If you’re looking to minimize workloads, curb expenses, improve returns on investments, and education quality, college inventory management software is the apt solution. We dive into how the application is advantageous and how to choose the best one. Let’s get started.

Advantages of purchasing college inventory management software

A college inventory management system aids you in surpassing competitors in the education industry with its cutting-edge modules. We take a look at the core benefits the software has to offer.

1. Real-time inventory tracking

College inventory management software automates the tracking of assets. By integrating with NFC and RFID technology, the software can connect with high-frequency receiving devices to receive asset information in real-time. The incoming data pertains to asset count and location. Furthermore, the software can connect with barcode scanners for accurate and quick auditing and accounting purposes.

2. Schedule proactive maintenance

College assets deteriorate over time. And without efficient maintenance, they may become unavailable when activities require them. To prevent the faltering of education operations, college inventory management software lets you create preventative maintenance schedules. When a maintenance date fast approaches or is overdue, the software sends out notifications via SMS, in-app, and e-mail.

3. Avoid surplus stock and stockouts

The dashboard of college inventory management software shows you asset utilizations at-a-glance. Viewing it helps learn the frequency of asset operations, enabling you to restock on what is necessary rather than acquiring excessive stock. As a result, expenses go down, education quality goes up, and returns improve.

4. Smooth education operations

Damaged assets and unavailable assets hamper education activities. Such scenarios take a toll on student learning and also negatively impact credibility. College inventory management application ensures there are enough assets in the inventory to meet education requirements. And the software makes sure that assets like IT equipment and lighting are in working condition at all times.

5. Valuable insights

College assets may change in frequency and demand due to several factors such as student strength, faculty strength, and economic conditions. Keeping up with them is vital for curbing costs and thriving successfully. College inventory management software tracks all inventory data, from acquisition to disposal, and extrapolates trends. They help optimize asset purchases, maintenance, and usage.

What sets top-notch college inventory management software apart from the others?

If you’re planning on purchasing a college inventory management solution, there are a few essential qualities to look for. We go over what they are.

• Usability – College inventory management applications must simplify operations, not complicate them. An intuitive, minimalistic user interface is critical.

• Cloud-integration – Cloud-based college inventory management software sync data in real time and underpin business flexibility.

• Security – Strong security protocols prevent sensitive data from falling into the wrong hands.

• Support – Excellent customer support circumvents succumbing to long downtimes.

Summing up

Managing assets in colleges is a core responsibility that can be overwhelming. On the bright side, the availability of higher education inventory management systems simplifies tracking and controlling inventory. If you’re looking for a top-notch asset management system for your college, then check out SmartAMS. It is responsive, cloud-based, secure, and has responsive support. Get in touch with our experts to learn more.